Last updated: September 12, 2025
This Privacy Policy explains how aibookkeepingsoftware.com (“we,” “us,” or “our”) collects, uses, discloses, and protects information when you access or use this website (the “Site”). By using the Site, you agree to the practices described herein. If you do not agree, please discontinue use of the Site.
This Policy forms part of our overall legal framework and should be read together with our Terms and Conditions of Use, Disclosure, Affiliate Disclosure, and Disclaimer.
1) Scope
This Policy applies to information collected through the Site and any features we provide (e.g., forms, embedded tools, or interactive components). It does not govern third-party websites or services that may be linked or integrated with the Site.
2) Information We Collect
2.1 Information You Provide Voluntarily
- Contact Form Submissions: Name, email address, inquiry type, and message when you submit our Contact Us form.
- Optional Inputs: If we provide surveys, comments, or feedback widgets, any details you choose to submit (if such features are enabled).
2.2 Information Collected Automatically
When you access the Site, our systems (and, where applicable, installed software components or plugins) may automatically collect technical information, which can include:
- IP address and approximate location derived from IP
- Browser type, version, and settings
- Device type, operating system, and screen resolution
- Referring/exit pages, date/time stamps, and session duration
- Page views, scroll depth, click events, and similar usage metrics
- Cookies, local storage objects, or similar technologies
2.3 Cookies & Similar Technologies
We and our service providers may use cookies, pixels, tags, scripts, or local storage to operate the Site, analyze traffic, measure performance, deliver/measure advertising, and attribute affiliate referrals. You can typically manage cookies via your browser settings; disabling cookies may limit certain Site functionality.
3) How We Use Information
- Provide & Improve the Site: Operate, maintain, and optimize Site performance and user experience.
- Respond to Inquiries: Address questions and requests you send through the Contact Us form.
- Analytics & Metrics: Understand aggregate usage patterns to improve content and navigation.
- Advertising & Attribution: Display advertising and attribute affiliate referrals (where applicable).
- Security & Abuse Prevention: Detect, prevent, and investigate potential fraudulent or malicious activity.
- Compliance: Enforce our Terms and Conditions of Use and comply with legal obligations.
4) Third-Party Services
We may implement third-party tools or integrations for analytics, advertising, performance monitoring, content delivery, anti-spam, security, or affiliate tracking. These providers may set their own cookies and collect identifiers and usage information according to their policies. We do not control how third parties handle data once collected. Your interactions with such services are governed by those providers’ terms and policies.
5) Lawful Bases (Where Applicable)
Depending on your jurisdiction, our processing may be based on one or more of the following lawful bases:
- Legitimate Interests: Operating, securing, and improving the Site; measuring audience and performance; preventing abuse.
- Consent: Where required for certain cookies, advertising, or affiliate tracking technologies.
- Contractual Necessity: Responding to your direct requests or providing features you use.
- Legal Obligations: Compliance with applicable laws, regulations, and lawful requests.
6) Sharing & Disclosures
We may share information:
- With Service Providers: Vendors assisting with hosting, analytics, advertising, security, anti-spam, or affiliate tracking—only to the extent necessary to perform services for us.
- For Legal Reasons: To comply with valid legal processes, enforce our rights, or protect users and the public from harm.
- Business Changes: In connection with a merger, acquisition, asset sale, formation of a successor entity, or similar transaction (if any), subject to applicable laws.
7) Data Retention
We retain information for as long as reasonably necessary to fulfill the purposes described in this Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Contact form communications are generally kept only as long as needed to address your inquiry. Third-party tools may retain data according to their own schedules, which we do not control.
8) Your Choices & Controls
- Browser Settings: Manage cookies (block, delete, or receive prompts) using your browser’s controls.
- Do Not Track: Our Site may not respond to all DNT signals due to a lack of common standards.
- Email: If we offer email updates and you opt in, you may unsubscribe at any time using provided controls or by contacting us.
9) Your Rights (Subject to Jurisdiction)
Depending on your location, you may have rights such as:
- Access: Request confirmation whether we process your personal information and obtain a copy of certain data you provided to us (e.g., via the contact form).
- Correction: Request that we correct inaccurate or incomplete information you provided.
- Deletion: Request deletion of certain information you submitted, subject to legal exceptions.
- Restriction/Objection: Request we limit or cease certain processing activities, where applicable.
- Consent Withdrawal: Where processing is based on consent, you may withdraw consent at any time; this will not affect prior lawful processing.
To exercise rights, please contact us via the Contact Us page and select “Privacy.” We will verify your request and respond in accordance with applicable law. These rights typically apply to data you voluntarily provided to us and do not extend to data controlled by third-party services.
10) Children’s Privacy
The Site is intended for a general audience and is not directed to children under the age required by applicable law (e.g., 13 under U.S. law or 16 under certain international regulations). We do not knowingly collect personal information from children without appropriate consent. If you believe a child has provided information to us, please contact us so we can take appropriate action.
11) Security
We implement reasonable technical and organizational measures designed to protect information. However, no method of transmission or storage is fully secure. Use of the Site is at your own risk, and we cannot guarantee absolute security.
12) International Users & Transfers
The Site is controlled and operated from the jurisdiction where the domain owner resides. If you access the Site from outside this jurisdiction, you do so at your own initiative and are responsible for compliance with local laws. Information may be processed in countries that may have different data protection standards than your own.
13) Changes to This Policy
We may update this Privacy Policy from time to time. Changes are effective when posted on this page with a revised “Last updated” date. Your continued use of the Site after changes become effective constitutes your acceptance of the updated Policy.
14) Contact Us
For privacy-related questions, requests, or complaints, please contact us through the Contact Us page and select “Privacy” as your inquiry type.
Use of and/or access to this Site—including its content, pages, or posts—constitutes your agreement and acceptance of all provisions of our Terms and Conditions of Use, Privacy Policy, Disclosure, Disclaimer, and Affiliate Disclosure. All legal pages on this Site are intended to complement one another; in the event of any conflict or ambiguity, the management of aibookkeepingsoftware.com reserves the sole and exclusive right to interpret and apply them.